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Web, Windows and Mac · Chapter VII

Calendar

Meetings, availability and bookings in one place.

10 features
On this page: Features · Your week in Calendar · A new event · Changing an event · Month view · Agenda view · Booking pages

Features

With search, several calendars, colors and your working hours shaded.

Use it when Plan the week in Week view; check the next 30 days in Agenda.

Repeating events, time zones, reminders (notification or email, on every device), "Add Call" for a video link, Busy / Free. Guests on any email service get Yes / Maybe / No buttons, and answers update your calendar.

Use it when Invite a client on Gmail: they get Yes / Maybe / No buttons, and you see their answer.

Find a time

All plans

See colleagues' busy times (never titles) while you pick a time.

Use it when See when your 4 colleagues are free before proposing a meeting (never their meeting titles).

Shade the hours you don't work and show a second time zone for clients abroad.

Use it when Working with a client in New York: show their time next to yours.

Booking pages

All plans

Your own "Pick a time with me" page: length, availability, gaps, most per day. Bookings land in your calendar with an invitation, and guests get a cancel link.

Use it when Send clients a "Pick a time with me" link instead of 6 emails back and forth.

Office / Home / Other per day, focus blocks, and out-of-office time: colleagues see you as away and new invitations are declined for you.

Use it when Mark Thursdays as working from home and block 2 hours of focus time.

Time insights

All plans

Where your time goes: meetings, focus time, free blocks and who you meet most.

Use it when Notice that meetings take 60% of your week, and reclaim some focus time.

Meeting poll

All plans

Suggest a few times; everyone (no account needed) votes yes / if needed / no; book the winner or let it book itself.

Use it when Ask 8 people which of 3 times work; book the winner automatically.

Book rooms with your events; double bookings are refused; room calendars view. Admins add rooms.

Use it when Book Meeting room 2 and the projector with the event; double bookings are refused.

On screen

Your week in Calendar

On screen

The calendar shows your events, tasks with due dates and colleagues' shared calendars. Today is marked in orange.

  1. 1Today and arrows: jump to today, move back or forward
  2. 2Mini calendar: jump to any date
  3. 3My calendars: show or hide each calendar; + adds one
  4. 4Search events
  5. 5Views: Day, Week, Month, Agenda
  6. 6+ Event: a new event or meeting
  7. 7An event: click to see details, join the call or answer
  8. 8Booking pages: your "Pick a time with me" pages
  9. 9Calendar settings: working hours, second time zone, sharing

A new event

On screen

Press + Event or click any time slot.

A new event

Changing an event

On screen

Click any event to change it. Guests see who is going, and changes go to them automatically.

Changing an event

Month view

On screen

The whole month, with each day's events and tasks. Click a day to see it in full.

Month view

Agenda view

On screen

A list of what is coming, day by day, starting today. Show more loads the next 30 days.

Agenda view

Booking pages

On screen

A page where clients pick a free time with you. Bookings land in your calendar with an invitation.

Booking pages